Records Management Services

For many corporations, outsourcing the entire process of records management just makes good sense. Oscar Robertson Solutions (ORS) not only takes over this function for your corporation but also maintains a working knowledge of the standards and regulations that specific industries must follow.

The Services

SafePassage––a process developed by an ORS alliance partner––is the first step toward long-term solutions for both the practical business and liability issues surrounding records management. The SafePassage assessment provides a focus for the planning and implementation process that follows. It is a short-term project that provides two important components for the enterprise: immediate value and a road map for future needs. The assessment uses a computer model and structured approach to:

• Query management
• Gather information
• Observe primary operating systems

The assessment will clarify the vision, identify issues and opportunities, create a cost matrix, and generate a timeline for both the charting and integration of an enterprise-wide, document management system (EDMS). ORS will then provide the support and leadership to assist your corporation in the development of the EDMS.

An EDMS is constructed by integrating hardware, software, and support. Some of the components that ensure the integrity of the system are:

• Document repository management
• Application workflow
• Records regimentation resources

For corporations ready to begin the process of building an electronic
EDMS, ORS develops cost-effective solutions that provide access to
critical records for all your corporation’s locations, whether they are located across the street, in a neighboring state, or around the globe. Through the use of an intranet framework and website technology, ORS can structure the EDMS to provide secure access, accountability, and ease of
information exchange for your record management needs. Document
usability, shareability, integrity, and interchange can be established
between applications with a relatively modest cost.

No matter at what stage your organization is with regard to your records management process, ORS holds the key to developing a cost-effective EDMS that services your corporation’s current needs and plans for the future.