Records Management Services

For many corporations, outsourcing the entire process of records management just makes good sense. Oscar Robertson Solutions (ORS) not only takes over this function for your corporation, but also maintains a working knowledge of the standards and regulations that specific industries must follow.

The Services

SafePassage, a process developed by an ORS alliance partner, is the first step toward long-term solutions for both the practical business and liability issues surrounding records management. The SafePassage assessment provides a focus for the planning and implementation process that follows. It is a short-term project that provides two important components for the enterprise – immediate value and a road map for future needs. The assessment uses a computer model and structured approach to:

• Query management
• Gather information
• Observe primary operating systems

The assessment will clarify the vision, identify issues and opportunities, create a cost matrix and generate a timeline for both the charting and integration of an enterprise-wide, document management system (EDMS). ORS will then provide the support and leadership to assist your corporation in the development of the EDMS.

An EDMS is constructed by an integration between hardware, software and support. Some of the components that ensure integrity of the system are:

• Document repository management
• Application workflow
• Records regimentation resources

For corporations ready to begin the process of building an electronic EDMS, ORS develops cost effective solutions that provide access to critical records for all your corporation’s locations, whether they’re across the street, in the next state or around the globe. Through the use of an intranet framework and Web technology, ORS can structure the EDMS, providing secure access, accountability and ease of information exchange for your record management needs. Document usability, shareability, integrity and interchange can be established between applications with relatively modest cost. No matter what stage your organization is at in regard to your records management process, ORS holds the key to developing a cost effective EDMS that services the corporation’s current needs and plans for the future.